BCN Summer Workshops – Terms and Conditions


1. Acceptance of terms and conditions

By completing the registration form for a particular workshop, you are agreeing to the terms and conditions set out below (“Terms”). All person attending the Workshop shall comply with these Terms.

2. Payment

The fee for attending the Workshop (“Registration Fee”) will be as stated on the registration form for the relevant Workshop from time to time. All payments for the Registration Fee must be made in full at the time of completing the registration form and in any event prior to the date of the Workshop. If payment is not received within 7 days of your registration, your registration will be cancelled and the payment of any refund will be at our complete discretion. Payment will be directly to our bank account or by credit card, as notified to you. We reserve the right to run price promotions as we think fit.

3. Refunds

All tickets for the Workshop shall be non-refundable except as set out in paragraphs 4 and 5 below. However, if you are unable to attend the Workshop for any reason you may email us at [email protected] to provide us with the name of a substitute to attend the Workshop on your behalf and on receipt of this email we shall make such substitution and allow the substitute access to the Workshop. We may at our discretion charge an administration fee of up to 25€ for making such substitution.

4. Cancellation

There may be circumstances in which we need to cancel the Workshop. We will have the right to cancel the workshop till one week before its celebration. In such circumstances, we will provide you with a full refund of the amount of the Registration Fee that you have paid to us and we will make very effort to provide you with such refund within 60 days of the date of cancellation. We will not refund any travel expenses or any eventual arrangement cost related with the Workshop..

5. Postponement or change to venue

There may be circumstances in which we need to postpone the Workshop or change the venue at which Workshop is to be held and if we do, we shall advise you of this as soon as we possibly can. If the postponement is for more than 15 days after the publicised date of the Workshop or the replacement venue is more than 50 kilometres away from the publicised venue, you may cancel your ticket by emailing us at [email protected] and we shall provide you with a full refund.

6. Liability and Disclaimer

Our sole liability in relation to any cancellation, postponement or change of venue shall be limited to the price paid by you for such Workshop and we shall not be liable under any circumstances for any consequential losses.

In providing this Wworkshop, no person is acting as your solicitor or providing you with legal advice. We are providing you with training, template documents and guidance.

7. Your obligations

If you act in any way which in our opinion is likely to cause any harm or nuisance to any person at the Workshop, you will be required to leave the Workshop and we shall not be liable to refund your Registration Fee or any other payment.

You must comply at all times with the health and safety policy of the venue. You must comply with all requests from us or the venue with regard to health and safety and failure to do so will result in you being asked to leave the workshop (in which case no refund will be provided). You may not bring any equipment or items of a hazardous or dangerous nature to the Workshop.

You shall not cause any damage to any part of the venue (including outside areas, and all inside walls, flooring, fixtures and fittings). You are solely liable for any damage caused by you to any such area of the venue and shall fully reimburse us in relation to any damage so caused.
You must keep your personal belongings with you at all times and we accept no liability for any damage to, loss of or theft of any of your belongings or other items brought to the Workshop by you.

8. Promotional materials and materials at the Workshop

You agree that we may include your details in any promotional materials relating to the Workshop and/or any materials used at the Workshop. We are not liable for errors or omissions contained in such information.

Unless otherwise stated, the copyright for any such promotional materials and any materials used at the Workshop (including course notes, slides, brochures, articles and case studies) belongs to us and may not be reproduced in any medium without our prior written consent.

You may use such materials for your own business purposes only and may not reproduce, publish or deal with such materials in any way for any commercial use.
We reserve the right to change the published programme (including the publicised speakers) or materials as we think fit.

9. Photography and filming

We may wish to photograph or film the Workshop and reserve the right to do so for the purposes of promoting future workshops or otherwise. You consent to us photographing or filming you.

10. Data protection

Data provided by the customer

All personal data provided by the customer of the Workshop related to natural persons or legal representatives for natural persons or administrations, will be included in a file whose ownership will correspond to both parties. The purpose for the collection and processing of personal data is the management of comercial and work relationships, as well as to keep you informed of any new service. In addition the customer has been informed about his/her possibility to exercise their rights of access, rectification, cancellation and opposition regarding their personal data, and may exercise these rights by writing a letter to the address of the contractor.

Purposes for data treatment

IAAC undertakes to comply, under applicable terms, with the provisions of the Spanish Organic Law 15/1999 of 13 December, Protection of Personal Data, Royal Decree 1720/2007 of 21 December, Implementing Regulation and other applicable provisions approved.
It is extremely forbidden to use consented personal data related to the Workshops activity, unless IAACC expressly allows to. It is also forbidden to communicate all data processed, even in terms of conservation to third parties, except for those legal transfers already established and for those necessaryg to fullfill the purposes of this agreement.

Data Security-Confidentiality

Basic, medium or high level security measures, in accordance with the provisions from the Spanish Royal Order 1720/2007, as well as any other laws and regulations, will be taken in order to preserve the secret, confidentiality and integrity in personal data treatment, and avoid its alteration, treatment or unauthorized access.

Data Return and Destruction

Once the Workshop has been finished, the personal data must be destroyed or returned to the customer, together with any support or documents contain personal data processed.

11. Tickets

We shall not send you tickets for the workshop. We will have your name on the attendee list and if you have paid the Registration Fee you shall be provided with access to the Workshop.

12. Travel, Accommodation and Refreshments

You shall be responsible for making and paying for your own travel and accommodation arrangements to and from the Workshop. If you are late at the workshop or prevented from attending the Workshop due to travel delays or any other circumstances, we shall not be obliged to provide you with a refund or to wait to start the Workshop until you arrive. Lunch Meals and light refreshments shall be provided.

13. Disability, medical conditions and dietary requirements

If you have any disability or medical condition that requires us to make special arrangements for you or any special dietary requirements, please email us at [email protected] as soon as possible and in any workshop at least 2 weeks prior to the date of the Workshop.

IAAaaC does not cover you in case of accidents and injuries. Before coming to the Wworkshop, you must arrange a medical insurance to cover the entire duration of your stay.

14. Limitations of Liability

Whilst every reasonable precaution is taken by us to ensure security and safety at the Workshop, we shall not in any way be liable for any loss or damage suffered by you whatsoever in relation to the Workshop, save that nothing in these Terms shall be deemed to limit the liability of any person for death or personal injury caused by negligence.

Nothing in these Terms shall limit or exclude our liability for death or personal injury caused by our negligence, any fraudulent misrepresentation or any other liability for which it is unlawful to exclude or limit liability.
Our total liability for any matter arising out of the Contract shall in all circumstances be limited to the price paid by you for the Workshop and we shall not in any circumstances be liable to you for any consequential loss whatsoever.

15. Governing Law

These Terms shall be governed by Catalan and Spanish Law and your hereby submit to the exclusive jurisdiction of the Spanish Courts.